Senior Project Co-Ordinator

Smart City Recruiter are looking to recruit a Project and Planning Co-Ordinator for our client in the Bury St Edmonds area. This position has opened due to company expansion and is on a perm basis.

The ideal candidate will have worked in a coordination role in the Construction, Utilities or Telecoms industry in the past, creating job packs for engineers and uploading to databases.

OVERALL PURPOSE OF THE JOB:

• To create job packs for the engineers
• To meet targets and ensure job closures in a timely manner.
• To ensure databases are administered and updated on time and correctly
• To build relationships with internal and external customers to raise the company profile.
• To provide high quality administrative support.
• To assist with daily tasks and wider projects whilst gaining a strong understanding of the business.

KEY RESPONSIBILITIES & PERFORMANCE REQUIREMENTS

• To create job/work packs for engineers/contractors
• To optimise workload ensuring all engineers, sub-contractors to ensure scheduled compliance
• To gather data and present in the appropriate manner across internal and external clients often following tight deadlines for completion
• Liaise with project staff and clients to ensure smooth running of the works undertaken
• To liaise with different departments to either gather data for reconciliation or to provide findings to improve SOPs
• Coordinate and document closeout of work packs, ensuring works has been punch listed and all items closed out prior to accepting completed works from Contractor.
• To report KPI’s and patterns to management team and clients
• Attend meetings and off-site visits, ensuring accurate notes are taken and circulated to appropriate members
• Provide assistance and training to the administration team
• Any other task that may reasonably be requested by a line manager
• Raising reqs for tools required.
• Requesting notices to be raised through the clients noticing team.
• Liaising with the TM company regarding the traffic management set up.
• Dealing with the local council when required.

PERSON SPECIFICATION:

• Have excellent people and time management skills.
• Be logical and analytical in their approach to the data.
• Be a problem solver and a fire fighter who is able to make rapid but accurate decisions
• Have great numeracy skills
• Be able to prioritise their own workload and that of others
• Be able to work from their own initiative by listening to the needs of the business.
• Be confident and assertive in expressing findings and recommendation.
• Understand the confidential nature of the data they are dealing with and act accordingly.

QUALIFICATIONS/SOFTWARE:

English, Maths, IT, Excel – A fair understanding of all

Optimus advantageous but not a pre-requisite,

For more Information please send your up to date CV or click apply